PROPERTY & FACILITIES field operations software | Lena
Lena
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Field service management Dispatch, execute and track live work — online or offline. Overview →
Field team managementPerformance, timing and location for every team in one view — with schedules you can update as the day changes. Form & survey managementCustom forms per unit and team, conditional questions, twenty-plus answer types and evidence attached on site. Work order managementCreate, schedule and assign work orders in a few clicks — recurring or spontaneous, with SLA tracking on every job. Asset managementEquipment registry, maintenance history, breakdown alerts and recurring maintenance orders across every unit. DispatchAuto-assign jobs by skill, certification, geolocation and SLA risk, so the closest qualified crew always wins. Automatic report generatorForm data processed into reports on the fly, filtered in place and shared in any format. Key performance indicatorsVisit scoring, conversion timing, form duration and route economics — the numbers that decide efficiency. Heat mapOperational data visualised regionally and by unit, so patterns emerge while they still matter. Risk & scoring managementAudit-driven risk visibility with automatic action when an answer puts worker safety at stake. Mobile appOffline-capable app with photo capture, voice-to-work-order and sign-off in under thirty seconds.
Workflow management Your own flows, rules, approvals and preventive plans. Overview →
Work order managementRequests routed automatically, every step tracked, every completion provable. Operational managementEvery operational activity on one platform, from an oil change to a new build. Asset & equipment managementAcquisition to disposal in one record — scan a QR code and the full history is there. Preventive maintenance managementRecurring and condition-triggered maintenance orders that close and classify themselves. Rule managementProcesses customised to your business culture, with roles and permissions that protect the data. Dynamic scenariosDifferent flows for contractors and in-house teams, adapted the moment the process changes. Vendor & contractor managementContacts, contracts and agreements in one place, with cost overrun alerts on the way. Reports & analysisCustom analyses and charts against your KPIs, delivered periodically without anyone building them. ApprovalsMulti-step approvals on mobile, with limits and delegation set per role. EscalationsAutomatic escalation when an SLA is at risk — the right person, channel and moment.
Vendor accreditation Qualified, insured contractors on every site. Overview →
IntakeOnboard a new contractor in hours, not weeks: digital forms, auto-validation, instant SLA contract. CertificationsTrack every certification, expiry and renewal. Crews with expired credentials are blocked from jobs automatically. InsuranceInsurance certificates tracked, expiries flagged, renewals chased — no more spreadsheet fire-drills. SLA scoringAuto-score every contractor on on-time, first-time-fix and safety, then rank and tier your network. SafetyToolbox talks, PPE checks and incident reports logged from the field, audit-ready in one click. Audit trailEvery action timestamped and attributable — regulator-ready logs out of the box. PaymentsLink SLA performance to payable hours, so nobody pays for jobs that missed the window. Contractor mobile appContractors receive jobs, capture evidence and submit sign-off from the Lena app, even on patchy 4G.

One platform for every
building in the portfolio.

Tenant requests, vendor dispatch, planned maintenance, compliance inspections and spend by site — the whole property-ops playbook across every asset in the portfolio.

AUTOMATE

Work orders that manage themselves

Maintenance requests flow through the system automatically. The team sees what needs doing, completes the work, and the status updates itself — no manual entry, no follow-up calls.

  • Requests flow through the system automaticallyTenant and site requests are triaged by type, urgency and building, then routed to the right vendor or in-house team.
  • Technicians see priorities instantly on mobileThe day arrives ordered, with access notes, asset history and the forms the job needs.
  • Completion updates happen without manual stepsSign-off closes the job, updates the asset record and feeds spend by site.
Lena DRAFT · v4

Approval flow builder

Request raisedStation manager
ApprovalRule: cost > ₺5.000
DispatchNearest qualified crew
RULES SLA 4h Escalate Notify HQ

WHAT IT RUNS

The modules this sector leans on

Start with these, add the rest as the rollout widens — all on the same records.

Work order managementRequests routed automatically, every step tracked, every completion provable. Vendor & contractor managementContacts, contracts and agreements in one place, with cost overrun alerts on the way. Form & survey managementCustom forms per unit and team, conditional questions, twenty-plus answer types and evidence attached on site. Preventive maintenance managementRecurring and condition-triggered maintenance orders that close and classify themselves.

ANSWERS

Common questions

About rolling Lena out across property & facilities operations.

How fast is deployment?

Most portfolios are live in 8–10 weeks, starting with buildings, assets and the vendor list.

Does it work with our CAFM and building systems?

Yes. Lena can replace a CAFM or sit alongside it, exchanging assets, work orders and cost data through the API.

What if we manage a large portfolio of buildings?

Buildings group into regions and portfolios, each with its own SLAs, vendors and budgets, reporting into one view.

How much training do teams need?

Under an hour for technicians and vendors, a half-day for facilities managers.

How does it handle compliance inspections?

Statutory inspections run as recurring plans with their own forms, and the certificate history exports per building on demand.

See Lena in action.

Thirty minutes with an engineer who knows this sector, using your own sites and your own numbers.

Book a demo

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