Audit trail — Vendor accreditation | Lena
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Field service management Dispatch, execute and track live work — online or offline. Overview →
Field team managementPerformance, timing and location for every team in one view — with schedules you can update as the day changes. Form & survey managementCustom forms per unit and team, conditional questions, twenty-plus answer types and evidence attached on site. Work order managementCreate, schedule and assign work orders in a few clicks — recurring or spontaneous, with SLA tracking on every job. Asset managementEquipment registry, maintenance history, breakdown alerts and recurring maintenance orders across every unit. DispatchAuto-assign jobs by skill, certification, geolocation and SLA risk, so the closest qualified crew always wins. Automatic report generatorForm data processed into reports on the fly, filtered in place and shared in any format. Key performance indicatorsVisit scoring, conversion timing, form duration and route economics — the numbers that decide efficiency. Heat mapOperational data visualised regionally and by unit, so patterns emerge while they still matter. Risk & scoring managementAudit-driven risk visibility with automatic action when an answer puts worker safety at stake. Mobile appOffline-capable app with photo capture, voice-to-work-order and sign-off in under thirty seconds.
Workflow management Your own flows, rules, approvals and preventive plans. Overview →
Work order managementRequests routed automatically, every step tracked, every completion provable. Operational managementEvery operational activity on one platform, from an oil change to a new build. Asset & equipment managementAcquisition to disposal in one record — scan a QR code and the full history is there. Preventive maintenance managementRecurring and condition-triggered maintenance orders that close and classify themselves. Rule managementProcesses customised to your business culture, with roles and permissions that protect the data. Dynamic scenariosDifferent flows for contractors and in-house teams, adapted the moment the process changes. Vendor & contractor managementContacts, contracts and agreements in one place, with cost overrun alerts on the way. Reports & analysisCustom analyses and charts against your KPIs, delivered periodically without anyone building them. ApprovalsMulti-step approvals on mobile, with limits and delegation set per role. EscalationsAutomatic escalation when an SLA is at risk — the right person, channel and moment.
Vendor accreditation Qualified, insured contractors on every site. Overview →
IntakeOnboard a new contractor in hours, not weeks: digital forms, auto-validation, instant SLA contract. CertificationsTrack every certification, expiry and renewal. Crews with expired credentials are blocked from jobs automatically. InsuranceInsurance certificates tracked, expiries flagged, renewals chased — no more spreadsheet fire-drills. SLA scoringAuto-score every contractor on on-time, first-time-fix and safety, then rank and tier your network. SafetyToolbox talks, PPE checks and incident reports logged from the field, audit-ready in one click. Audit trailEvery action timestamped and attributable — regulator-ready logs out of the box. PaymentsLink SLA performance to payable hours, so nobody pays for jobs that missed the window. Contractor mobile appContractors receive jobs, capture evidence and submit sign-off from the Lena app, even on patchy 4G.

Audit trail

Every action timestamped and attributable, so the answer to “who did what, when” is a filter rather than a two-week document hunt.

Book a demo → All vendor accreditation modules

RECORD

One log across vendors, assets and jobs

  • ✓ Approvals, edits, assignments and sign-offs are all recorded against the same job.
  • ✓ Documents keep their versions, so the certificate valid on the day is still the one shown.
  • ✓ Nothing is deleted silently — changes are appended, with the author attached.
Lena READY TO EXPORT

Evidence pack · Station 41

Contractor certifications (6)Verified
Insurance certificates (3)Verified
Toolbox talks · Q312 records
Incident reportsNone
Work order sign-offs (48)Timestamped
Export audit pack PDF + CSV · 1 CLICK

EXPORT

The audit pack is a click, not a project

  • ✓ Filter by site, contractor, asset or period and export the evidence as PDF or CSV.
  • ✓ External auditors receive the pack without being given access to the system.

The rest of vendor accreditation

Modules share the same records, so you can start with one and add the others without a migration.

IntakeOnboard a contractor in hours: digital forms, auto-validation and an SLA contract from the start. CertificationsEvery certification tracked with its expiry — expired credentials are blocked from jobs automatically. InsuranceInsurance certificates tracked, expiries flagged and renewals chased — no spreadsheet fire-drills. SLA scoringAuto-score contractors on on-time, first-time-fix and safety, then rank and tier the network. SafetyToolbox talks, PPE checks and incident reports logged from the field, audit-ready in one click. PaymentsSLA performance linked to payable hours, so missed windows do not get paid as met. Contractor mobile appContractors receive jobs, capture evidence and submit sign-off from the app, even on patchy 4G.

Bring your contractor network under control.

Twenty minutes with your vendor list, and you will see the compliance layer running on your own network.

Book a demo

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