HEALTHCARE field operations software | Lena
Lena
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Field service management Dispatch, execute and track live work — online or offline. Overview →
Field team managementPerformance, timing and location for every team in one view — with schedules you can update as the day changes. Form & survey managementCustom forms per unit and team, conditional questions, twenty-plus answer types and evidence attached on site. Work order managementCreate, schedule and assign work orders in a few clicks — recurring or spontaneous, with SLA tracking on every job. Asset managementEquipment registry, maintenance history, breakdown alerts and recurring maintenance orders across every unit. DispatchAuto-assign jobs by skill, certification, geolocation and SLA risk, so the closest qualified crew always wins. Automatic report generatorForm data processed into reports on the fly, filtered in place and shared in any format. Key performance indicatorsVisit scoring, conversion timing, form duration and route economics — the numbers that decide efficiency. Heat mapOperational data visualised regionally and by unit, so patterns emerge while they still matter. Risk & scoring managementAudit-driven risk visibility with automatic action when an answer puts worker safety at stake. Mobile appOffline-capable app with photo capture, voice-to-work-order and sign-off in under thirty seconds.
Workflow management Your own flows, rules, approvals and preventive plans. Overview →
Work order managementRequests routed automatically, every step tracked, every completion provable. Operational managementEvery operational activity on one platform, from an oil change to a new build. Asset & equipment managementAcquisition to disposal in one record — scan a QR code and the full history is there. Preventive maintenance managementRecurring and condition-triggered maintenance orders that close and classify themselves. Rule managementProcesses customised to your business culture, with roles and permissions that protect the data. Dynamic scenariosDifferent flows for contractors and in-house teams, adapted the moment the process changes. Vendor & contractor managementContacts, contracts and agreements in one place, with cost overrun alerts on the way. Reports & analysisCustom analyses and charts against your KPIs, delivered periodically without anyone building them. ApprovalsMulti-step approvals on mobile, with limits and delegation set per role. EscalationsAutomatic escalation when an SLA is at risk — the right person, channel and moment.
Vendor accreditation Qualified, insured contractors on every site. Overview →
IntakeOnboard a new contractor in hours, not weeks: digital forms, auto-validation, instant SLA contract. CertificationsTrack every certification, expiry and renewal. Crews with expired credentials are blocked from jobs automatically. InsuranceInsurance certificates tracked, expiries flagged, renewals chased — no more spreadsheet fire-drills. SLA scoringAuto-score every contractor on on-time, first-time-fix and safety, then rank and tier your network. SafetyToolbox talks, PPE checks and incident reports logged from the field, audit-ready in one click. Audit trailEvery action timestamped and attributable — regulator-ready logs out of the box. PaymentsLink SLA performance to payable hours, so nobody pays for jobs that missed the window. Contractor mobile appContractors receive jobs, capture evidence and submit sign-off from the Lena app, even on patchy 4G.

Clinical uptime is
operational uptime.

Run biomedical equipment maintenance, facility services and vendor crews from one platform — with audit logs that hold up and no paper rounds.

RELIABILITY

Equipment stays ready when it matters

Preventive maintenance schedules keep critical systems operational, and compliance records update themselves so audits move faster.

Biomed downtime delays care → Lena tracks every device, every preventive task and every recall.
Facility calls pile up → Lena triages and routes them by urgency.
Audits are painful → Lena produces the evidence automatically.
Lena READY TO EXPORT

Evidence pack · Station 41

Contractor certifications (6)Verified
Insurance certificates (3)Verified
Toolbox talks · Q312 records
Incident reportsNone
Work order sign-offs (48)Timestamped
Export audit pack PDF + CSV · 1 CLICK

WHAT IT RUNS

The modules this sector leans on

Start with these, add the rest as the rollout widens — all on the same records.

Asset & equipment managementAcquisition to disposal in one record — scan a QR code and the full history is there. Preventive maintenance managementRecurring and condition-triggered maintenance orders that close and classify themselves. Audit trailEvery action timestamped and attributable — regulator-ready logs out of the box. Form & survey managementCustom forms per unit and team, conditional questions, twenty-plus answer types and evidence attached on site.

ANSWERS

Common questions

About rolling Lena out across healthcare operations.

How fast is deployment?

A single hospital is typically live in 8–12 weeks, beginning with the device inventory and preventive schedules.

Does it work with our biomed and facility systems?

Yes. Device inventories, CMMS records and facility systems connect through the API, and recalls can be tracked against the affected devices.

What if we run multiple hospitals or sites?

Each site keeps its own teams, vendors and schedules, with group-level reporting on uptime and compliance.

How much training do teams need?

Under an hour for technicians; biomed and facilities leads take a half-day.

Is it secure and audit-ready?

Access is role-based, every action is timestamped and attributable, and evidence packs export per device, site or period.

See Lena in action.

Thirty minutes with an engineer who knows this sector, using your own sites and your own numbers.

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